Parish Administrative Assistant for Pope John XXIII Liverpool NY. (20-25hrs Weekly)

The Parish administrative Assistant is the main point of “first contact” and vital to the mission of Pope John XXIII. The individual strives to keep the integrity of the parish office a place that is warm and welcoming to all who visits the office and must be a self-starter and a possess a strong work ethic.  The position provides administrative support to the Pastor, Pastoral Associate, Business Administrator, Faith Formation Coordinators, and other staff and ministry leaders as needed. Support includes: filing, report generation, presentation creation, research, meeting set-up, Sacramental Records, Liturgical binders, keeping track of the Monthly Parish Calendared and also Sacraments for the year (Weddings, Funerals, Baptism, Confirmation, Communion, RCIA). To perform this job successfully, an individual must be able to perform the following: Excellent interpersonal and customer service skills including maintaining polite and professional communication via phone, e-mail, and in face-to-face meetings, high level of attention to detail, proficient in MS Office Suite (Word, PowerPoint, Publisher, Excel,) proficient in using a Digital google platform (calendar, email, drive, etc.). Please email a resume with cover letter and three personal references to Kathy Przytula kprzytula@syrdio.org

JOB DESCRIPTION

JOB TITLE

Administrative Assistant

Hours (20-25 per week)

Hours may need to be flexible depending on time of year.

                                                                                                                                                           

Exempt:  No                                            Supervisor: Pastor

                                                                                                                                                           

SUMMARY:

This position is the main point of “first contact” and vital to the mission of Pope John XXIII. The individual strives to keep the integrity of the parish office a place that is warm and welcoming to all who visits the office and must be a self-starter and a possess a strong work ethic.

The position provides administrative support to the Pastor, Pastoral Associate, Business Administrator, Faith Formation Coordinators, and other staff and ministry leaders as needed.

Support includes:  filing, report generation, presentation creation, research, meeting set-up, Sacramental Records, Liturgical binders, keeping track of the Monthly Parish Calendar and also Sacraments for the year (Weddings, Funerals, Confirmations, Baptism)

ESSENTIAL DUTIES AND RESPONSIBILITIES:  Includes the following.

  • Screen phone calls and route callers to appropriate parties
  • Self-starting and willing to work with minimal supervision
  • Serve as the main point of contact for the Pastor and Pastoral associate and also to help coordinate parish activates
  • Learn to operate new office technologies as they are developed and implemented
  • Willing to work in a linked parish setting
  • Excellent analytical and problem-solving skills
  • Learn the Parish Data Software; work with the Business Administrator in keeping the Database updated
  • Receive, and distribute Mail appropriately/ preparing items for mailing
  • Understands communication via social media outlets and website
  • As needed, assist in the preparation of the linked parish bulletin
  • As needed, keep track of Mass intentions and assist with Mass Cards to Mass intentions
  • As needed, coordinate with the homebound minister and keeping an up-to-date listing of the sick, deceased, as well sending our prayer intentions
  • Other duties may be assigned

QUALIFICATIONS:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Excellent interpersonal and customer service skills including maintaining polite and professional communication via phone, e-mail, and in face-to-face meetings, high level of attention to detail, proficient in MS Office Suite (Word, PowerPoint, Publisher, Excel,) proficient in using a Digital google platform (calendar, email, drive, etc).

Maintains and orderly and clean office and filing system.

Practicing Catholic or possessing a sound knowledge of the Catholic faith preferred.

The requirements listed above are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with qualified disabilities under the Americans with Disabilities Act to perform the essential functions of this position.

EDUCATION AND/OR EXPERIENCE:

One to three years prior administrative support experience, preferably in support of a customer facing team, at least 60 college credits.